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Office of Academic Administration

Welcome to the Office of Academic Administration (OAA), which administers all actions related to the processing of faculty and fellows at the School of Medicine.

The OAA is tasked with managing the full scope of actions during the faculty life cycle, including: recruitment, appointment, tenure status, promotion, leave of absence, change in status, and retirement. To do so, the OAA revises documentation and procedures with the goal of providing the APT Partners and Administrators with current, streamlined information. This allows the OAA to provide timely and accurate processing of academic actions. The OAA also serves as an information resource to the Dean, Senior Staff, APT Committee, and other at the School of Medicine and on campus.

The OAA is engaged primarily in the following activities:

  • Processing and maintaining records for the recruitment, appointment, promotion, and awarding of tenure for all faculty.
  • Processing and maintaining records for the appointment of all fellows.
  • Maintaining records for the appointments of all senior staff (Department Administrators and non-faculty Associate and Assistant Deans).
  • Implementing and ensuring compliance with all System, Campus, and School policies relating to faculty and fellows.
  • Maintaining the AAMC Faculty Roster System.

Have a Question?

Check our FAQs page. If you still need assistance, you may contact us using either of the following methods:

  • Email the OAA staff member who most closely manages the topic of your question OR
  • Complete the Online Contact form so we can direct your inquiry to the appropriate staff member

News & Reminders

Deadlines for Promotions to Assistant Professor

March 18, 2020: Full-Time Promotions

April 10, 2020: Part-Time or Volunteer Promotions

Packets must be submitted to OAA via Accellion by  by 5 pm on the due date in order to be considered. This is a firm deadline.


APT Committee-Level Promotions and Tenure Requests Due November 2020

Promotions in rank to Associate Professor or Professor (volunteer, part-time, and full-time), requests to award tenure, and requests to move from the non-tenure track to the tenure track at these ranks are due in November 2020.

Packets must be submitted via Accellion by the deadline in order to be considered.

More Reminders