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SOMFiles

SOMFiles is a secure, highly-available storage system for faculty and staff of departments support by SOM IS. This storage system is backed up multiple times per day to alternate physical locations and also to off campus facilities following industry best practices for data protection.

Please be aware that SOMFiles is only for business-related data and personal non-business data should not be stored on SOMFiles. All campus acceptable use policies apply to SOMFiles.

SOM users have multiple options when it comes to where to save data to meet most everyones needs.  Users are able to utilize SOMFiles, OneDrive for Business and Office 365 Groups to save data.  Please see the SOM Storage Matrix to learn more about all the SOM data storage options.

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Accessing SOMFiles while on campus & on a Windows-based machine
Accessing SOMFiles while off campus & on a Windows-based machine
Accessing SOMFiles on a Mac-based machine
Restoring data on SOMFiles

Accessing SOMFiles While on Campus on a Windows-based Machine Logging onto the SOM Network

Three (3) drives will be automatically mapped when a user in this scenario successfully authenticates:

U: Drive labelled Personal User's Folders – This drive should be used for data that is personal and business-related. Only the assigned user and SOM IS have access to this data by default.

V: Drive labelled Department/Group Name – This drive should be used for data that is shared within the department/group. All department/group members and SOM IS have access to this data by default.

W: Drive labelled SOM Interdeptmental – This drive should be used for data that is shared throughout all SOM users. All SOM users have access to this data by default.

Please note that new users are not granted a U: Drive, in favor of OneDrive.  OneDrive grants you more storage space and easier access.
V: and W: Drives apply to most SOM staff and faculty.  Users in certain departments may have different mapped drives.

Screenshot of mapped drives

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Accessing SOMFiles While off Campus on a Windows-based Machine/PC

A connection to the SOM VPN is first needed to access SOMFiles from off campus. See information about the SOM VPN, including downloading, installing and connecting. Drive mappings to SOMFiles need to be done manually after connection to the SOM VPN while off campus.

Once connected to the VPN, check File Explorer (Windows key + E) to see if your mapped drives are present.  They will likely have a red X over them, indicating that there was a communication issue.  Just double click them and they will reconnect.

Broken mapped drives

If no mapped drives are present, you could create them manually.  Open File Explorer (Windows key + E) and navigate to This PC.  Click Map network drive.  

Mapped drives

Select the appropriate drive letter from the drop-down list, and then paste in the full path below, beginning with \\.  For the V: Drive, you will need to know the groupname.  Contact SOM IS if you need help.

 

Mapped drives

  • The drive mapping to the authenticated user's U: Drive will be \\somfiles.som.umaryland.edu\users\%username%
  • The drive mapping to the authenticated user's department V: Drive will be \\somfiles.som.umaryland.edu\groups\groupname
  • The drive mapping to the authenticated user's Interdept W: Drive will be \\somfiles.som.umaryland.edu\groups\InterDeptShares

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Accessing SOMFiles on a Apple Macintosh Machine

Please note, a connection to the SOM VPN is first needed to access SOMFiles from off campus. See information about the SOM VPN, including downloading, installing and connecting. Drive mappings to SOMFiles need to be done manually after connection to the SOM VPN while off campus or on campus on a Macintosh machine.

Once connected to the VPN, to to Finder > Go > Connect to Server.

Mac mapped drive

Now type or copy in one of the file paths listed below, beginning with smb://.  For the V: Drive, you will need to know the groupname.  Contact SOM IS if you need help.

Mac mapped drive

Next you'll be prompted for your SOM credentials.  Enter in your username beginning with som\, for example som\john.doe.  Check to remember this in your keychain, or you'll be prompted after each reboot.

Mac mapped drive

The network drive should open now.  To get to this location again easily, pin it to your dock.  Hover over the network drive name until you see an icon.  Drag the icon (not the name) down to your dock.

Mac mapped drive 

  • The drive mapping to the authenticated users U: Drive will be smb://somfiles.som.umaryland.edu/users/%username%
  • The drive mapping to the authenticated users department V: Drive will be smb://somfiles.som.umaryland.edu/groups/groupname
  • The drive mapping to the authenticated users Interdept W: Drive will be smb://somfiles.som.umaryland.edu/groups/InterDeptShares

 

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Restoring Data from SOMFiles

First, try Previous Versions.  This can be performed on a file or an entire folder!

If you want an earlier version of a file, right click on that file.  If a file is missing entirely, right click the folder where the file was last seen.  Now click Restore previous versions.

Previous versions

Next, choose the point in time that you want to work with.  You can choose to open it (without restoring it), or restoring it to an alternate location.

Previous versions

If you cannot retrieve your data through Previous Versions, please open a ticket with the SOM Helpdesk.  Include as much information as you can about your data, including name and file type, the last time it was seen or accessed, and where it was or should be.

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