Registrar

Campus Resources

• Degree Works: An academic tool used to track progress toward a degree by auditing completed, in-progress, and needed courses against specific degree requirements
• Drop/Add Form : Instructions to modify Advanced Clinical schedules 
• Enrollment Verification: Access through the MyHub system
• M.D. Program Degree Verification: Instructions and tips for MD Education Verification requests
• Graduation Applications and Diploma Requests: How to Apply for Graduation
• Name Change: Who to contact if your name has changed.
• SURFS: The official hub for grades, billing, financial aid information and transcript requests.
• UMB Student Financial Services: Additional Financial Services information.
• UMB Office of the Registrar: Includes general forms and services 

Potential Registration Errors

A hold on a student account may prevent timely registration.  A hold may be placed by certain departments for various reasons: 

• UMB Student Health Center
• UMB International Students
• Student Financial Services
• UMB Required Trainings (e.g., Title IX, Prescription Drug Prevention)
• Missing emergency contact information

A student may check for account holds via the Student Profile on SURFS. To resolve the hold, the student should contact the office which placed the hold for next steps. If the hold is the result of incomplete training, the hold will be lifted sometime after training is completed and confirmed. The student will not be permitted to register until the hold is resolved.

The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99) is a Federal law that protects the privacy of student education records. Learn more about UMB’s FERPA policy:  FERPA - Office of the Registrar.

The FERPA Disclosure Report is for the purpose of the release of student directory information for the following events hosted by UMSOM:

• Medical Family Day and White Coat Ceremony
• Legislative Day
• Humanism Honor Society/Gold Foundation
• Alpha Omega Alpha                    
• Match Day
• School of Medicine Awards
• Student Clinician Ceremony
• Junior Orientation
• Medical Student Research Day

Name Change Procedure:

1. Registrar's Office:
• Submit your name change request via the Registrar's "Forms and Services" page.
• Review the "UMB Policy on Preferred Name" and "Preferred Name FAQ."
• Consult the "Graduation" tab for diploma name information.
2. MedScope:
• Once the Registrar approves the change, notify MedScope.
3. Email Address:
• Contact the SOM Helpdesk (help@som.umaryland.edu) to request an email address change.
4. One Card:
• Contact the One Card office to schedule a card update.
• After receiving the new one card, notify OSA and Donna Reynolds (dreynolds@som.umaryland.edu) to authorize building access.

Additional Information:

• Students can independently update their "I Like to be Called" name and pronouns on their MedScope profile.

We direct you to the Academic Handbook School Policies [link here when available]

A focus on the following policies:

• Academic Calendar and Credit Hour Determination
• Advancement, Graduation & Dismissal
• Good Standing
• Leave of Absence
• Records Retention
• Tuition
• UMB Policy  on Confidentiality and Disclosure of Student Records
• Withdrawal