Onboarding

If you have lost or need a new OneCard/Student ID badge, please follow the below steps:

• Visit the One Card Office and they will help get you set up with a new badge.
• Once you have your new badge, please reach out to Donna Reynolds in OME to add building access' for your new card.
• Don’t forget to stop by OSA to update your badge for swiping in purposes.

If you have any questions, please reach out to OSA.

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If a student loses access/needs additional access for their Hospital Badge ID:

• Contact department coordinator(s)

If a student loses their Hospital Badge ID:

• Stop by OSA to receive a new badge form
• Fill out top section and bring completed form to UMMS badge office (located in the basement of the hospital)
• There is a $25 fee for replacing a lost badge, paid in cash only

Criminal Background Checks

Timing:

• M1 year (Baltimore-based students)
• M3 year (VA rotation students)

Process:

• Conducted by external entities; OSA verifies completion, not results.

Away Rotations:

• Institutions may require background check documentation.
• OSA's "Good Guy Letter" is often accepted as verification.
• Students may need to obtain independent, detailed background checks (at their expense) if required.
• Sentry Link (https://www.sentrylink.com/web/criminal-check.action) is a reported option.
• Students must confirm specific background check requirements with the receiving institution, as state regulations vary.

OSA conducts annual mask fit testing sessions. Notifications will be sent out with scheduling information.

• Annual fit testing for respiratory PPE is mandatory per OSHA guidelines. Failure to comply may prevent clinical participation.
• Students must be clean-shaven or adhere to approved facial hair guidelines (see "Facial Hairstyles and Filtering Facepiece Respirators" form). Facial hair that interferes with the mask seal will result in testing postponement until shaving. For religious accommodations, contact OSA (studentaffairs@som.umaryland.edu).
• A disposable N95 respirator will be provided during the session. Replacements are available at clinical sites.

Forms and Instructions

EPIC Access (3rd & 4th years only)

EPIC Account Support

• For account issues or questions:
• Contact the EPIC helpdesk first: 410-328-4357.
• If the help desk indicates manager contact is needed, then notify OSA.
• Account Maintenance:
• Sign in to your EPIC account at least once every 30 days to prevent lockout.
• Account Issues Requiring OSA Assistance:
• For expired accounts, email OSA.
• For locked accounts, email OSA.

• BLS training is completed with third year medical students during clerkship onboarding with Dr. Dittmar, typically in March, and is valid for two years.
• Students can access their AHA eCards here: How to Claim and View your AHA eCard | American Heart Association CPR & First Aid
• Students on leave may need to renew BLS certification upon return.
• For additional BLS/ACLS/PALS training: the American Heart Association offers courses.
• For more information, contact Dr. Dittmar.