Elections of all class officers, representatives, and committee positions are handled by the Office of Student Affairs. The Class Government election for the first-year class is held, generally after the second examination in Structure and Development for first years. Holding elected office can be a significant time commitment and affords a high level of responsibility for representing the views of a class effectively. Therefore, students holding elected office must maintain a minimum level of academic performance to be eligible for a position and to continue in that role. To run for an elected position as a first-year student during the fall election, candidates must have earned a score of 80% or better on each Structure and Development exam administered prior to the election. A second election is held at the end of the academic year. To run against Class Government leadership in the spring, candidates must have earned a score of 80% or better in Structure and Development and 76% or better on each subsequent final course grade. If unchallenged, all officers remain in their same role.
Maintaining Class Government Position
Once elected, to maintain a position during the pre-clinical years, all candidates must have earned a final grade of “B” or better in Structure and Development. Each subsequent final course grade during the pre-clinical years must be 76% or higher without exception. In the clinical years, students must earn a B- or better in all clerkships and rotations in years 3 and 4 to remain in office. Further, students may fail no more than one shelf exam during year 3. Students not maintaining this level of academic performance must immediately step down from their position. All students contemplating Class Government positions should have the intention of finishing medical school in four years to afford continuity of leadership for each class. Elected Class Government officers who decide to take a leave after committing to class leadership will be asked to step down when they transition out of the MD program. Should any elected officer or representative find it necessary to resign from office for academic or other reasons, a special election will be held in a timely fashion. Students leaving their positions because of this policy may be given the opportunity to run again for elected office in a subsequent academic year if approved in advance by the Associate Dean for Student Affairs in consultation with the Medical Education Advisory Committee. Approval will be based upon ongoing academic performance and professional conduct. A second set of elections will be held at the end of the first year, after the class has an opportunity to learn more about all of the elected members, and all students have had an opportunity to gauge their academic performance and required time commitments.
Description: As Class President you will provide a standard of excellence in leadership and professionalism that your classmates will model. You will work with fellow officers (Vice President, Treasurer, Secretary and Historian) to plan and organize various social and education related activities. Typical first-year activities include organizing Post Exam celebration activities, an end of anatomy "Scrub Burning", Winter Semiformal, ICM/Clinical Equipment Sale, Year I/II Sports Games, Freshman Follies, and the end of the year toast. The President holds a seat on the Curriculum Committee’s and Medical School Council to Dean Reece. You also attend the Student Leader’s meeting with OSA and the Dean’s office leadership, as well as Town Hall meetings. Your duties are likely to extend beyond those listed, with a great deal of autonomy built into the position to make it appropriate to your classmates needs.
Description: The Vice President position is very flexible in terms of the amount of responsibility you have. Minimally, the Vice President is responsible for attending monthly Student Leader’s meetings with the deans as well as attending curriculum committee meetings. These types of meetings are forums in which class leadership liaise between their class and the administration. The Vice President is also responsible for meeting regularly with other class officers to organize various class events and to discuss the general status of the class. Events during the first-year usually include, post-exam activities, the winter semi-formal, and freshman follies in the spring, and other events the Class Government chooses to host. Some of these events will require working with other classes. The division of labor within a Class Government is up to the people who are working together. This has a particular impact on the role of the Vice President. Many Class Governments opt to have a very equal division of labor, so all are very involved in every meeting and in planning all class events. The position is a great way to get to know your classmates and to have a significant impact on your medical education.
Description: As the treasurer you will be responsible for getting the class funds and meticulously tracking and documenting spending (record what was purchased and how much was spent). In addition to the financial responsibility, the treasurer is expected to attend monthly Student Leader’s meetings with OSA and the Dean’s office leadership. Expect to be involved in making decisions about events, planning and coordinating various things, and promoting class unity.
Description: The Secretary has a diverse set of responsibilities. The secretary should attend the monthly Student Leaders' meetings. He or She is responsible for taking minutes at meetings. Expect to be involved in making decisions about events, planning and coordinating various functions, and promoting class unity.
Description: The Historian collects pictures, stories, and memorabilia throughout all four years of medical school. In this role it is important to attend and document events because some of the material you collect will be used in the class yearbook that is produced during your fourth year of medical school. Expect to be involved in making decisions about events, planning and coordinating various functions, and promoting class unity. The Yearbook (Terra Mariae Medicus): The yearbook is a compilation of moments and memories from your four years in medical school designed and published by the fourth-year class. With pictures being such an important part of the yearbook, it is important to capture on film parties, special events, the night before an exam, life in the labs and on the wards, special people, friends and vacations, or any other moments that seem yearbook worthy. Perspective is such an important part of life and medical school. The moments that may seem difficult now, you will be able to look at back on and laugh or feel a sense of accomplishment.
CURRICULUM COMMITTEE REPRESENTATIVE (2 Positions)
Description: Attend monthly curriculum committee meetings with faculty course directors to provide student perspective on curriculum issues. Attend monthly Student Leader’s meetings with OSA and Dean’s office leadership.
USGA REPRESENTATIVE (2 Positions)
Description: Serve as the medical school’s voting members at the University Student Government Association (USGA) Meetings. This group represents the professional schools at UMB and has a budget which is distributed to student groups on campus. This group also plans campus-wide social and community service events. Major issues are often discussed including construction plans, campus transportation, campus safety, etc. You will work closely with other student leaders on campus. In addition to attending USGA meetings, USGA Representatives are invited to the monthly Student Leader’s meetings with OSA and Dean’s office leadership.
JUDICIAL BOARD (2 positions after 1st year)
Description: Two students each from the 2nd, 3rd and 4th year classes are selected by the Class Government as student representatives to the Judicial Board. The Judicial Board implements procedures of peer review. In this spirit, the Board is composed of representatives of the community and shall function as an instrument of the Medical School Council and shall advise the Dean who will act upon its findings. The attitudes and performance of health professionals are taken quite seriously, and breaches of ethical behavior can result in the loss of career opportunity in the field for those found unable or unwilling to act in keeping with the principles expressed here. At the same time, we expect members of this academic community to be persons of integrity; we do not expect them to be perfect. They can be improved and be positively affected by counseling and guidance. The system shall permit punishments which allow continued progress, where it is appropriate.