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Residency Application Manual
Offices of the DeanOffice of Student AffairsResidency Application Manual Year 3 & 4 Scheduling

Year 3 & 4 Scheduling

Our student scheduling page will give you all the details you will need to build your third and fourth-year schedule.

Off-Campus Rotations

If you are interested in taking an off-campus rotation, you will need prior approval to obtain credit for the course. For instructions on how to obtain credit, please refer to our student scheduling page. For evaluations, our school will send a link through our evaluation provider to complete. If the school uses the evaluation, it will be placed on the student's MSPE and transcript. The evaluation is placed on your MSPE with the name of the location next to the elective name. The transcript will show that it is an off-campus grade. 

VSLO

Timing of applications

VSLO allows medical students to apply in January of each year. We permit our students to engage in fourth-year rotations beginning in April.

Resources for program information

Medical students can use VSLO for off-campus elective options. 

Opportunities for visiting students underrepresented in medicine (URiM) can be found on the VSLO page of the AAMC’s student and resident hub.

Once a student(s) applies to VSLO they must follow the instructions, uploading the required documentation, i.e. photo, CV, immunizations. Depending on the institution, they may require additional supplemental documents. Once the student clicks on “apply”, OSA will review, upload a transcript, and then “verify and release”. This releases the student's application to their programs.

If an institution does not participate in VSLO, the student should refer to that institution's website for visiting student information.

Materials needed

  • A good standing letter is often required. The student can email OSA to request the upload.
  • CV is uploaded by student
  • Photo is uploaded by student
  • AAMC Immunizations Form uploaded by student (unless institution requires a specific form)
  • A few students have requested a specific Letter of Recommendation to be uploaded into their application per the request of a program
  • A Good Guy Letter that outlines students completion of OSHA training, background check, coverage of malpractice insurance, etc. The student can email OSA to request the upload.

Evaluations

The University of Maryland School of Medicine uses MedHub to assign evaluations for student performance.  We prefer that away institutions use MedHub for the evaluations that we assign for away electives, however, we recognize that using MedHub is not always possible.  In these instances, we can either provide a fillable PDF evaluation to the institution or we can accept evaluations from the away institutions on their own evaluation form, either of which should be emailed to Evaluations2@som.umaryland.edu.  Any student performance evaluation is due to the University of Maryland School of Medicine within four weeks of the end of the student’s away-elective time frame.

Student Health Instructions

Immunization Forms for Off-Campus Rotations
It is best to update immunization records as soon as possible if you are considering an off-campus rotation. Students should make sure they have the paperwork for every school that they want to apply to in order to avoid having to return multiple times for multiple blood draws.

  1. Check to see the requirements of the rotation(s) you are applying to. All needed immunization information can be found on VSLO or on the school’s website.
    • Schools have different requirements, and many require proof of Immunization with antibody titers. This is a blood draw that has to be done at the lab.
    • We do not require titers for admittance at the University of Maryland - only proof of immunization by dates from your health record. So, you may not have had titers in the past.
    • If you are unsure and want to get the titers done just in case, Student Health is happy to order them for you. Understand that based on your insurance there may be a charge from the lab (not from Student Health).
    • If you are filling out the standard AAMC form, it does have space to put both immunization dates and/or titers depending on what is required by the schools you are applying to.
  2. Process at Student Health
    • Immunizations need to be filled out by the student prior to being dropped off to Student Health. Log into your CastleBranch account and transfer the information over to the Immunization Form. Once filled out, forms can be dropped off to Student Health for review and signature.  
    • To drop off your forms for review and signature, please go to Student Health and proceed upstairs to the front desk. There you will drop off your forms with the front desk staff. These forms will be reviewed and ready for pickup in 10 days as long as they have all the information needed. 
    • If you know you need titers after you drop your paperwork off, you may check in to be given a lab order for the titers that you need. 
      • You will then take the lab slip around the corner to the lab at 419 W. Redwood Building in suite 200 to have your blood drawn.
      • Most lab titer results take 2-4 days to be available.
      • You can see your own results if you sign up for MyPortfolio. Instructions for sign-up are given when you receive your lab slips.

We are here to help, if you have questions contact OSA or come by the office to speak directly with our administrative staff.