Administrative Services
Academic Records and Registration | To request copies of a student academic record or for registration questions, contact Sonia Beasley or OSA. |
Advising | OSA Faculty are availabe for student advising. Please contact them directly via email to arrange a meeting. Kerri Thom General Advising John Allen General Advising Marissa Flaherty General Advising Elizabeth Lamos General Advising Kristen Reavis Director for Student Diversity and Inclusion |
Approval of Forms | Approval or a signature needed - send to OSA. |
BLS & ACLS Certifications | Email OSA. |
Conference Funding |
Fill out our student conference reimbursement request form. Additional information, contact OSA. Follow these instructions for reimbursement requests:
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Criminal Background Checks |
Should a visiting institution require you receive a background check follow the steps below. Information obtained from Department of Public Safety and Correctional Services. Individual State Background Check (For example; Visas, Gold Seal letters, and Individual Reviews):If you live in Maryland:
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ERAS and Residency Planning | Questions about ERAS or Residency Planning, visit Residency Application Manual. Additional questions, contact OSA. |
EPIC access (3rd & 4th years only) | Questions for EPIC access, call the help desk 410.328.4357. For reactivation of EPIC account email OSA |
Events | Information about AOA Banquet, Graduation, Student Clinician Ceremony, or Match Day, visit events page. Questions about White Coat Ceremony, contact Natalie Rathell. Additional questions, contact OSA. |
FERPA Authorization | In order to complete the FERPA authorization form, students must sign into Medscope and click the link on the top right hand corner to sign off on FERPA. |
Good Guy Letters | Email OSA to request a good guy letter for an elective. |
Hospital ID Badge | If your hospital ID has lost access, print and fill out the UMMC badge form then scan to OSA or bring in person for processing. |
International Electives | Questions about international electives, Sonia Beasley or OSA. |
Jury Duty | Receipt of jury summons - scan your summons ASAP to OSA. OSA will draft a reschedule request. This does not guarantee you will be rescheduled from jury duty. |
Lactation Room Access in Hospital | Request access via LactationSupport@umm.edu or Cholden@umm.edu. Provide full name and the 6-7 digit number located in the lower corner of the UMMC ID. |
Leave of Absence | Refer to Leave of Absence Checklist. |
Letters of Good Standing | Email OSA for a letter of good standing. |
Letters of Recommendation (LoR's) | Students need to create and finalize a letter slot for an LoR cover sheet within ERAS. Ensure LoR letter slot information is correct before finalizing. All LoR's are uploaded into ERAS from the letter writer. For more information Residency Application Manual. |
Mask Fit Testing |
OSA will hold Mask Fit Testing sessions annually. You will be notified when these sessions will take place. All students must complete annual fit testing for respiratory PPE in accordance with OSHA guidance. Failure to do so, may result in inability to participate clinically/complete rotations.
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MD Verifications |
Graduates of SOM often need certification of their MD degree in order to apply for a license, to acquire hospital privileges, or for other purposes. ONLY State Board forms for medical education will be verified by OSA. All other inquiries, use the National Student Clearinghouse (NSC) - Degree Verify. We are listed under University of Maryland, Baltimore.
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Military Reimbursement | Bring in all forms to OSA for reimbursement. |
Medscope | Technical questions pertaining to Medscope, contact Medscope. |
MSPE (Dean's Letter) | Email OSA your completed form. |
Name Change Request |
If you need to make changes, updates, or corrections to your name, please follow the below steps.
Additionally, on MedScope, students can at any time change/update their profile with "I Like to be Called" and Pronouns on their own. |
Parking Application |
4th year medical students complete Parking application 3rd year medical students complete Parking Application |
Professional Liability Insurance | Current insurance carrier: Maryland Medicine Comprehensive Insurance Program Address: 250 W. Pratt Street, Suite 1200, Baltimore, MD 21201 Policy number: self-insured trust Period of coverage: July 1 – June 30 (renews annually unchanged) Limits of coverage: $1,000,000 per claim/$3,000,000 annual aggregate Type of coverage: claims made with tail |
Shadowing | Interested in shadowing or volunteering at University of Maryland Medical Center? Contact volunteer services. |
Student ID Badge | If a student ID badge was replaced and card access needs to be restored, fill out the Card Access Authorization Form. Additional questions, contact Police and Safety at 410-706-6882. After card access is restored, take card to OSA to be activated for sign in purposes. |
Rooms | Room reservation: rooms@som.umaryland.edu. |
Transcripts | The Office of the Registrar processes official transcripts. Current students may pull unofficial transcripts from SURFS. |
USMLE Application | Bring USMLE form, with photo attached, to OSA for processing. |
VA Educational Benefits | Review VA Benefits, complete the VA Declaration of Intent and return to Sonia Beasley with supporting documentation. |