|Academic Records and Registration||To request copies of a student academic record or for registration questions, contact Sonia Beasley or OSA.|
|Advising||Due to COVID19, OSA Deans will not be doing in person meetings and thus cannot support walk ins. The Deans are available to meet by phone or zoom at students request. Best way to contact a Dean is via email.
Kerri Thom, MD
Elizabeth Lamos, MD
John Allen, MD
|Approval of Forms||Approval or a signature needed - send to OSA.|
|BLS & ACLS Certifications||Contact Brandi Finch at UMMC.|
Follow these instructions for reimbursement requests:
|Criminal Background Checks||Sandra Smith at the VA handles criminal background checks. Contact her at 410-642-2411 ext 6687.
Should a visiting institution require you receive a background check follow the steps below. Information obtained from Department of Public Safety and Correctional Services.Individual State Background Check (For example; Visas, Gold Seal letters, and Individual Reviews):
If you live in Maryland:
|ERAS and Residency Planning||Questions about ERAS or Residency Planning, visit Residency Application Manual. Additional questions, contact OSA.|
|EPIC access (3rd & 4th years only)||Questions for EPIC access, call the help desk 410.328.4357. For reactivation of EPIC account email OSA|
|Events||Information about AOA Banquet, Graduation, Student Clinician Ceremony, or Match Day, visit events page. Questions about White Coat Ceremony, contact Natalie Rathell. Additional questions, contact OSA.|
|FERPA Authorization||In order to complete the FERPA authorization form, students must sign into Medscope and click the link on the top right hand corner to sign off on FERPA.|
|Good Guy Letters||Email OSA to request a good guy letter for an elective.|
|Hospital ID Badge||If your hospital ID has lost access, print and fill out the UMMC Badge Form then scan to OSA or bring in person for processing.|
|International Electives||Questions about international electives, Sonia Beasley or OSA.|
|Jury Duty||Receipt of jury summons - scan your summons ASAP to OSA. OSA will draft a reschedule request. This does not guarantee you will be rescheduled from jury duty.|
|Lactation Room Access in Hospital||Request access via LactationSupport@umm.edu or Cholden@umm.edu. Provide full name and the 6-7 digit number located in the lower corner of the UMMC ID.|
|Leave of Absence||Refer to Leave of Absence Checklist.|
|Letters of Good Standing||Email OSA for a letter of good standing.|
|Letters of Recommendation (LoR's)||Students need to create and finalize a letter slot for an LoR cover sheet within ERAS. Ensure LoR letter slot information is correct before finalizing. All LoR's are uploaded into ERAS from the letter writer. For more information Residency Application Manual.|
|Mask Fit Testing||
UMMC EHS will conduct respirator medical clearance and fit testing will TBD.
The appointments will be TBD. Students will be expected to call and schedule the appointment at 410-328-6151.
Male students should be clean shaven in order to be fit tested, if not clean shaven, they will be instructed on the use of the powered air purifying respirator (PAPR). Female students with long hair should have a hair band/rubber band to hold hair (out of the way) to facilitate fit testing.
Students must complete the OSHA Respiratory Questionnaire and bring it to the appointment. Any student who arrives without the completed questionnaire and/or late may be rescheduled. Students must provide a mandatory flu vaccination documentation. If a student has not been vaccinated, UMMC can provide flu vaccination. This information has to be reported to CMS.Forms and Instructions
Graduates of SOM often need certification of their MD degree in order to apply for a license, to acquire hospital privileges, or for other purposes.
ONLY State Board forms for medical education will be verified by OSA.
All other inquiries, use the National Student Clearinghouse (NSC) - Degree Verify. We are listed under University of Maryland, Baltimore.
|Military Reimbursement||Bring in all forms to OSA for reimbursement.|
|Medscope||Technical questions pertaining to Medscope, contact Medscope.|
|MSPE (Dean's Letter)||Email OSA with address or email where your MSPE will need to be sent. MSPE's cannot be sent directly to a student or graduate.|
|Professional Liability Insurance||Current insurance carrier: Maryland Medicine Comprehensive Insurance Program
Address: 250 W. Pratt Street, Suite 1200, Baltimore, MD 21201
Policy number: self-insured trust
Period of coverage: July 1 – June 30 (renews annually unchanged)
Limits of coverage: $1,000,000 per claim/$3,000,000 annual aggregate
Type of coverage: claims made with tail
|Shadowing||Interested in shadowing or volunteering at University of Maryland Medical Center? Contact volunteer services.|
|Student ID Badge||If a student ID badge was replaced and card access needs to be restored, fill out the Card Access Authorization Form. Additional questions, contact Police and Safety at 410-706-6882. After card access is restored, take card to OSA to be activated for sign in purposes.|
|Rooms||Room reservation: firstname.lastname@example.org.|
|Transcripts||The Office of the Registrar processes official transcripts. Office of the Registrar website. Current students may pull unofficial transcripts from SURFS.|
|USMLE Application||Bring USMLE form, with photo attached, to OSA for processing.|
|VA Educational Benefits||For the VA Declaration of Intent, visit: VA Declaration of Intent Contact Sonia Beasley for more information about VA Educational Benefits.|